FAQ

General

Is the ACRE Residency open to International applicants?

Yes, the ACRE Residency Program is open to artists from anywhere in the world. However, please keep in mind that we are unable to provide aid with travel costs to any accepted resident. We are happy to help those traveling from afar with visa applications or provide a physical acceptance letter for grant applications, etc.

Why is there an application fee?

While we try to keep our costs to artists as low as possible, we must charge an application fee in order to compensate the admissions panelists and administrative staff who spend weeks processing and reviewing hundreds of applications. An application fee also helps us to keep the cost of the residency fee at a reasonable rate. We continue to offer a free application period each year.

I’m an ACRE Alumni, can I apply to attend the residency again?

Our policy is that alumni cannot attend the residency two years in a row. So, if you attended in 2018, you are not eligible to apply again this year, you will have to wait until 2020. Alumni from 2017 or earlier may apply again this year.

What is new to this year’s program?

ACRE is excited to announce some changes to the ACRE Residency Program starting in 2018. In effort to create a more equitable environment and expand on the communal spirit of the program, ACRE will no longer be offering work-study positions for a discount on the residency fee. Instead, we will now offer 10 half-scholarships and enlist the help of the entire residency community to cover the chores that the work-study residents would have been responsible for. This will mean all residents will be asked to chip in with 1-2 nights of helping to wash dishes.

ACRE is also pleased to announce that in 2018, in response to overwhelming feedback from alumni, it will no longer offer 12-day residency sessions and will only offer 14-day sessions.

 

Application

How do I get back to my saved in-progress application?

Go to apply.acreresidency.org and enter the email address you used to start your application. You can also bookmark your application page after you’ve saved it to come back to it later.

When and how do I pay the application fee?

Once you have completed the application form and wish to submit it, you will be linked to PayPal where you can use credit card, debit card or PayPal balance to pay the fee. The application fee for the 2018 ACRE Residency Application increases incrementally according to the following timeline:

January 4-12: Free

January 13-February 26: $35

February 27-March 4: $50

Why is it important that I provide information about my dietary restrictions or medical concerns?

This information is crucial for us to be able to ensure that if accepted, your time at the residency is safe and comfortable. The kitchen works hard to make sure that everyone’s allergies and restrictions are accommodated for, sometimes they need more information in order to do so and may contact you.  On the very rare occasion that we feel we may not be able to accommodate a certain dietary or medical concern, you may be contacted for further information, and this is best done early in the admissions process.

Please note that while our kitchen will try its hardest to accommodate special dietary needs, we encourage those who have unusual or very limited diets to understand that our volunteers are cooking for 60+ people twice a day. Your patience and flexibility when possible is appreciated. There are restaurants and grocery stores nearby that you may want to consider for supplementing your food or plan to bring with you food items you may need.

ACRE is committed to being open and accessible to all artists. We are eager to work with you directly to ensure we will be able to meet your needs. More information regarding accommodations for artists with disabilities can be found on the Accommodations page.

Why do you collect demographic information and how is it used?

We collect demographic information to better understand our community and therefore support it to the best of our ability. We use this information as a metric to ensure that we are meeting our goal to build and support a community of artists with diverse backgrounds in terms of location, medium, experience, ethnicity, age, education level, etc. Additionally, funding organizations that we seek support from request this information in grant proposals, etc. This information is not provided to our Admissions Panel and is not associated with individual names when used for reporting. The only time in which this information may be associated with individual names is by administrative staff when identifying applicants who are eligible for special scholarships.

Admission to ACRE, the awarding of general financial aid, and the pursuit of all ACRE activities are implemented without preference to racial or ethnic origins, gender, sexual orientation, religious affiliation, ability, age, education level, etc.

This year we are trying something new and ask that you answer both by selecting pre-determined categories and by self-identifying in the blank field provided.

What is the difference between a general scholarship and a special scholarship?

General scholarships are open to any applicant who exhibits financial need. General scholarships are provided by individual donors and other fundraising initiatives. In order to apply for a general scholarship, you must select general scholarship on the application form and provide a statement regarding your current financial picture including current income, any dependents and debt. General scholarships are awarded based on both merit as determined by our admissions process and need as determined by an admissions committee review of financial need statements.

Special scholarships are open to any applicant that meets the criteria required for each scholarship as outlined here. Special scholarships are provided by individual donors and institutions that want to provide the opportunity for a residency free of charge to a particular kind of artist. In order to apply for a special scholarship you must select the scholarship(s) you would like to be considered for on the application form and meet the criteria. Criteria are verified by administrative staff before scholarships are awarded.

How do I apply as a collaborative group?

You may apply with another applicant or applicants as a collaborative project. Please enter a name for your collaborative group- it can be as simple as “your name + your collaborator’s name.” Make sure that all members of the collaborative group use the same exact name on each application or you will not be matched up for the review process.

Each member of the collaboration must complete the top portion of the application form and submit the application with the application fee. However, only one primary application should include the written portion and portfolio. You must indicate if yours is the primary application.

On the primary application, you are encouraged to indicate in your written answer whether this is an ongoing collaboration or if it is just for this residency. If an ongoing collaboration, please use a statement and work samples that reflect the collaboration as much as possible. If a new collaboration, you may use a statement and work samples from each member. Just keep in mind that you must still enter all written answers and work samples in only the primary application and your total number of work samples remains 20 files and/or 5 minutes of time based work total.

There is one exception- if all members of the collaborative group would like to include a CV, then each member should upload their CV to their own application.

What should I include in my written section?

This section is an opportunity to set yourself apart from the hundreds of other applicants. Please be detailed and give an answer that is specific to your unique practice and experience. Generic answers will likely not score high.

Why do I need to select my primary area of work?

We ask that applicants identify their primary area of work to help determine which panelists will review your application. Our admissions panel is composed of a diverse group of artists and arts professionals working in a range of media, so we want to ensure that each application is reviewed appropriately. This does not limit your application from being reviewed by panelists in other media as well.

What sizes and formats are accepted for my work samples?

File formats should be as follows:

images: JPEG or GIF (max: 1600 pixels on one side)
documents: PDF (max: 20 MB, up to 5 pages)
audio: MP3
video: H.264 codec, max bit rate 5.0 Mbit/s, max 720p in MOV or MP4 container.

Image files will automatically be re-sized if they are larger than the above dimensions but less than 4096 pixels to a side. For images larger than 4096 pixels, please resample them yourself, then upload.

Can I include the maximum number of work samples- 20 images/text docs and 5 minutes of time-based work?

While you are allowed to include the maximum of 20 files and 5 minutes of time-based work, we encourage you to consider quality over quantity when putting together your application. Keep in mind that the admissions panelists are viewing hundreds of applications and thousands of work samples on a volunteer basis. A weak work sample can hurt your application whereas a tight selection of strong samples, even if well under the maximum, can go a long way towards a higher score. Please be considerate of the time you are asking to be spent in reviewing your application.

Why can’t I submit a PDF of compiled work sample images?

The way our application review site is designed, PDFs are meant for predominantly text-based work samples or for work that is documented non-traditionally (performance, social practice projects, etc). If you submit a PDF with images it will not display well to the admissions panel. Please submit images as JPGs or GIFs. You have the opportunity to add captions through the application form.

Why am I getting the message “file name has no extension” when uploading?

On the Mac, files usually have an extension in the file name, but are not required to. Simply rename the file and add at the end “.jpg” or “.mov” or the extension for one of the other supported file types, as appropriate.

Why am I getting the message “bit rate must be 5.0 Mbit/s or less” when uploading a video?

When exporting your video, select a bit rate of around 4.0 or 4.5 megabit (that’s 4096-4608 kbit, by the way), and you should come in under the limit. Some programs are not entirely exact about this setting, and your video will only be accepted by the system if it is less than or exactly equal to 5 megabit per second. Also, if you are using a resolution that is less than the max, 720p, then you should not need any more than 3 or 4 megabit/s.

How and why should I add a caption to my work samples?

You may include up to 200 characters of description for each file you upload, wether audio, images, text, video, etc. Do this by clicking on each file name after you upload your file(s). Please use this space to provide information that will help reviewers in understanding your work samples such as title, date, medium, dimensions and brief description. A description is especially helpful for documentation of performance or social practice project and use of exceptional processes or materials. If you choose not to enter your own caption, the default caption will be the file name. You will not have the opportunity to include a separate title list, so this is where you should include all information about each sample.

How can I edit the order in which my work samples are seen?

The order in which your work samples are seen by the admissions panel is the order in which they are arranged when you submit your application. You can determine the order of your work samples by dragging the file boxes into your preferred order once they are uploaded.

*Tip: Put your strongest work at the beginning of the portfolio.

I want to include moving image or time based work samples (film, video, performance, sound, media-installation, etc), what should I do?

Because we expect at least 700 applications to be reviewed by our volunteer panelists, keep in mind that applications will be looked at very quickly.  To ensure that time-based work samples are optimally suited for this process, we highly recommend the following when preparing your materials:

  • Select or edit excerpts that best convey the strengths and/or most interesting part(s) of the piece.
  • For each work, make your excerpt a separate video or sound clip (instead of compiling multiple excerpts into a single file).
  • Consider adding text in your excerpt that helps contextualize the work, and gives any+all important info to the individuals reviewing the work.

-or-

  • Use the text box/caption for each file uploaded to include info for the work to help contextualize the work for the application reviewers.  e.g. include: title, year, duration, medium/materials.
  • Consider including a PDF that gives supporting info for each of the time-based works you’ve submitted – be clear and concise (no more than 1 page per work submitted). For example, include a brief description for the work; video stills from the work or installation or performance shots; any important details pertaining to the work; a link to the entire work if its available online in case the application reviewer is curious to see more.

Is a CV required and why should I include it?

CVs or résumés are not required as part of the application. You may want to include your CV to help give panelists a broader sense of your practice. Panelists use information from CVs to help understand how well you may fit into the communal atmosphere of the residency, if your practice is considered emerging, and if you would benefit from ACRE’s program and resources, etc.

If all members of a collaborative group would like to include a CV, then each member should upload their CV to their own application.

What information should I include in the very last field on the application?

Here is where you can let us know about any special needs you may have during your time at the residency. Most common concerns included here relate to sleeping accommodation needs. You can indicate if you would like to be placed in a shared room with another applicant or share a bed with another applicant in a private room. Please note private rooms are meant for two people who want to share a bed. All other housing is shared.

You can also use this space to let us know if there are any particular sessions you absolutely can not attend, if you have to leave early or come late, if you have a disability we should be aware of, if you want to attend a session with another applicant or staff member, etc. We try our hardest to accommodate requests, but may not always be able to.

Will there be an application deadline extension?

In the past we have offered a 3 day extension, however, this year we are unable to do so. Please plan to submit the application by the published deadline, 11:59PM, March 4, 2019.

I submitted my application but did not receive a confirmation email.

If you submit your application and do not receive a confirmation email, please contact us at application@acreresidency.org.

I need to update my application, but I already submitted it.

Contact application@acreresidency.org to let us know if you need to make any changes to your application after you have submitted it. We will likely make the update for you, or may re-open your application for you if necessary.

 

Admissions

When will I know if I’ve been accepted?

Admissions decisions will likely be released in mid-April, no later than May 1st.

When do I need to confirm attendance after I’ve been accepted?

Applicants awarded a residency will have at least 2 weeks to confirm their residency, once they’ve received an acceptance letter. No extensions will be allowed except in extreme circumstances.

If I’m on the wait-list, how long before I know if I’ve been accepted?

Applicants may be on the wait-list for up to one month after being placed on the wait-list before a final decision is announced.

I was accepted but there was no mention of a scholarship in my acceptance letter. I can not attend without financial help.

Please contact us regarding your situation. It is possible that other artists awarded financial aid may be unable to attend or more financial aid will open up. We can place you on a separate wait-list for financial aid, but cannot guarantee any will become available. We can also discuss alternative payment plan options.

If I've been accepted but cannot attend, can I defer to the following year?

Unfortunately, we do not allow deferrals due to the competitive nature of our admissions. You will have to re-apply again the following year.